PIDMA is managed by the following organs: the Project’s Steering Committee, well known by its French acronym as COPIL, is a co-ordination unit of the Project.
The Steering Committee (COPIL)
COPIL is a consultation, orientation and supervision body tasked with implementing the Project. It is in charge of the political and strategic orientation as well as of the overall supervision of the Project’s performance.
COPIL is placed under the authority of the Ministry of Agriculture and Rural Development; as such, it ensures the surveillance of the overall performance and political orientations of the Project.
In this regard, it shall be tasked with:
- Designing the Project’s strategic orientations;
- Overseeing the Project’s overall performance;
- Approving the Annual Work Plans and Budgets (AWPBs) prepared by the Project’s Co-ordination Unit;
- Exploiting the various Project’s reports on the follow-up and audit ;
- Proposing, when and where necessary, corrective measures depending on the results so far recorded by the Project;
- Monitoring the implementation of such corrective measures;
- Approving, in line with fund donors, the subsequent updates of the Project’s execution Manual which are deemed necessary;
- Preparing and carrying out consultations with fund donors on a regular basis;
- Providing support to the Project’s Co-ordination Team, more specifically as concerns the mobilization of resources which is deemed necessary for the normal execution of the Project.
With a view to carrying out its missions, COPIL shall be assisted by a Technical Follow-up Group (TFG) which will be tasked with overseeing the Project’s activities and preparing its sessions through quarterly meetings to be jointly held with the Project’s Co-ordination Unit (PCU)
The Project’s Co-ordination Team
Placed under the authority of a National Co-ordination, the Project’s Co-ordination Team shall be in charge of the technical, administrative and financial management of PIDMA both at the national and regional levels. In this capacity, it shall be charged with:
- Animating the Project’s Co-ordination Team;
- Mobilizing the material and financial resources deemed necessary for the fulfilment of the Project ‘s activities;
- Elaborating and implementing the technical programmes and annual budgets (TPABs);
- Monitoring and controlling the execution of technical programmes and annual budgets for an efficient use of resources in compliance with the procedures laid down in the Project’s Execution Manuel;
- Preparing the periodic reports on the technical and financial monitoring of the Project in line with the targeted objectives, thereby adopting appropriate corrective measures likely to boost its performance;
- Implementing the Project’s activities throughout all of its components and sub-components at the central and regional levels, ensuring procurement-related activities and financial management, overseeing the Project’s activities on the one hand, and the monitoring-evaluation of results in conformity with the agreements entered into between the Cameroon Government and IDA, under the supervision of MINADER;
- Elaborating and implementing the co-ordination mechanisms with other bodies concerned by the policies, programmes and projects jointly financed by the Government and other fund donors;
- Consolidating the AWPBs in coherence with the Regional Co-ordination Units;
- Guiding the Regional Co-ordination Units with regard to the implementation of policies aimed at safeguarding the socio-environmental aspect in all components of the Project;
- Elaborating and rendering available the Project’s manual at the internal level in connection with supervision operations purposes;
- Ensuring a rigorous monitoring of the Project’s accounting systems in compliance with the procedures jointly laid down by the Government and IDA, not letting out the financial management of the designated accounts;
- Seeing to it that procurement-related decisions are both in coherence with the agreements entered into in connection with the Project’s implementation and other issues related to procurement activities;
- Elaborating and implementing the Project’s Information and Management System, including the monitoring and evaluation at all levels.
The Project’s Co-ordination Team is made up of a Project Co-ordination Unit (PCU) at the national level, a Regional Co-ordination Unit in each region covered by the Project and of a Regional Selection Committee (RSC) for the approval of sub-projects and partnership agreements.
The Yaounde-based Project’s Co-ordination Unit (PCU) is made up of a National Co-ordinator, management executives and support staff.
The personnel of the Project’s Co-ordination Unit is hired on a competitive basis and put in place according to procedures mutually agreed upon with the World Bank.
Regional Co-ordination Unit
Placed under the authority of the Project’s Co-ordination Unit, the Regional Co-ordination Unit ensures the technical, administrative and financial co-ordination and supervision of the Project’s implementation at the regional level. To that end, it shall be tasked with:
- Animating the project within the region concerned;
- Implementing the relevant components of the Project within the region concerned;
- Implementing the safeguard policies within the Project’s components;
- Elaborating the AWPBs as well as the progress and monitoring reports;
- Analyzing the sub-projects (SPs) submitted by producer organizations (POs) and the secretariat of the Regional Selection Committees in connection with the business plans cycle;
- Providing support to and overseeing the Project’s actors/stakeholders as far as the execution of its activities is concerned;
- Ensuring the decentralized management and procurement within the region, the preparation and submissions of procurement-related decisions to the Project’s Co-ordination Unit for approval purposes;
- Implementing and maintaining the Project’s accounting system developed by the PCU;
- Implementing and maintaining the Project’s Information and Management System, including the monitoring-evaluation aspect, as set out under the PCU.
The Regional Co-ordination Unit is made up of a Regional Co-ordinator, executive and support staff.
The staff of such units is hired on a competitive basis and put in place according to procedures mutually agreed upon with the World Bank.